Throwing an event is a lot of work, from the guest list, food, drink, decorations to music. It can be overwhelming. But one of the essential parts of any event is the stage. Whether it’s a corporate shindig, a private party, or even just a get-together with your closest friends, hosting an event can be fun and rewarding. However, before the party planning begins in earnest, there are a few things you need to take into account – one of which is hiring a stage.
Here are our top tips for ensuring that your stage hire goes as smoothly as possible:
1. Hire a Reputable Company
When hiring a stage, it’s crucial to choose a reputable company. This will help ensure that everything goes smoothly on the day of the event. A good stage hire company will have plenty of experience and will be able to advise you on everything from the best type of stage for your needs to the most suitable location for setting it up. They also provide stage hire equipment that is clean, safe, and fit for purpose. Having a good working relationship with your stage hire company ensures a successful event.
2. Consider the Size of the Stage
The size of the stage you hire will depend on several factors, including the number of guests you are expecting, the type of event you are hosting, and the amount of space you have available. If you’re unsure what size stage to hire, it’s always best to err on caution and go for a larger stage than you think you need. This will give your guests plenty of room to move around and dance and will ensure that everyone has a good view of the proceedings.
3. Choose the Right Location
The next step is to choose the right location for your stage. This might seem like a no-brainer, but it’s pretty essential. After all, you want your guests to be able to see and hear the stage clearly, regardless of where they’re standing in the room. If possible, choose a location close to an electrical outlet – you don’t want your stage lights or sound system running out of juice halfway through your event. And if you’re planning on using a projector, make sure there’s a screen nearby so your guests can see the presentation.
4. Set up Early
Once you’ve chosen the perfect stage for your event, it’s time to set it up. But don’t leave it until the last minute. Setting up early will give you time to make sure everything is in place and working correctly. If you have any special requests, such as a specific arrangement of the stage or particular lighting effects, be sure to let the company know in advance so they can accommodate your needs. And if you’re using your equipment, be sure to test it out beforehand to avoid any nasty surprises on the day of the event.
5. Be Clear About Your Budget
When hiring a stage, it’s essential to be clear about your budget from the outset. This will help to avoid any nasty surprises further down the line. Be sure to get quotes from a few different companies so you can compare prices and find the best deal. And don’t forget to factor in the cost of any additional equipment you might need, such as microphones or speaker systems.
6. Make Sure You Have Insurance
Before hiring a stage, check that the company has insurance. This is important if anything goes wrong on the day of the event. If something does happen, such as a piece of equipment breaking or someone getting injured, you want to be sure that you’re covered. Most reputable stage hire companies will have insurance, but it’s always best to check beforehand to be safe.
7. Make Sure You Have the Right Insurance
In addition to the company’s insurance, you’ll need to ensure you have the right insurance for your event. This will protect you in case anything goes wrong on the day. There are a few different types of insurance you can take out, so be sure to speak to an expert to find the right policy for your needs. And don’t forget to check that their insurance covers your stage hire company.
Organizing an event can be a lot of work, but it’s worth it. By following these tips, you’ll be able to relax and enjoy your special day without worrying about anything. And don’t forget to hire a reputable stage hire company to take care of all the logistics – that way, you can relax and enjoy your event worry-free.