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How to Easily Track Your Driving Fleet

How’s your fleet of drivers coming through with their driving duties? Are your resources being utilized with maximum resourcefulness? Questions like these and a lot more are always waiting for a Fleet Manager. Although the requirement and involvement of drivers serve as a backbone for a fleet, the Fleet Manager’s significance contains an exponential increase due to its duty to manage the drivers’ performances and ensure the fleet’s safety.

With primary aspects of management such as System Integration, Driver Retention, and Fleet Safety, a Fleet Manager is able to track the utilization of its assets with considerable ease.

If you are in charge of a fleet, then you might want to stick around to find out some of the common yet integral metrics to gain insights into your driving fleet.

Fleet Visibility and Insights

Every fleet manager can agree that the management of fleet visibility serves to be one of the most important aspects of fleet management. It serves as a starting point for detailed monitoring and data management. While it might appear as a challenge for the majority of fleet managers, it forces organizations to step out of their comfort zones of using outdated systems such as manual spreadsheets and the good-old paper.

The inability of real-time data tracking serves as a big no-no for most organizations due to their dependencies on the data-driven working pipelines. Furthermore, with the usage of a collaborative software solution for Fleet Management, the in-charge can gain extended fleet insight with basic monitoring of asset health, expenses, real-time tracking, and asset maintenance.

Asset Utilization and Telematics Tracking

Asset Utilization

Think of it like inventory management which is integral to improve your foresightedness in prioritizing your tasks and scheduling for any replacement(s) or maintenance(s). When you’re aware of the statistics of the utilization of your vehicles, you can ensure to maximize your fleet’s probability with the help of detailed configurable reports that provide detailed monitor-able data.

Furthermore, it allows you to take the necessary steps to decide an optimal utilization rate for your fleet. Long-term planning fueled with the data-driven approach of asset utilization helps develop a sustainable strategy for vehicle usage that allows the Fleet Manager to meet the required performance demands with maximum certainty.

Telematics Integrations

Today, real-time data tracking is pivotal for every organization’s success. For this reason, the majority of fleets are observed using some type of telematics tool that allows them to track their drivers’ locations to have a detailed overview of their performance(s).

With seamless integration of your telematics tool with your respective fleet management software can allow you to effectively manage real-time data such as Driver Vehicle Inspection Reports (DVIR) and Fuel Exception Reporting. Metrics like these can help manage vehicles and gain insight regarding their maintenance requirements.

Expense Tracking

Fuel and Maintenance

It is almost a no-brainer that fuel and maintenance management serve to be the largest expenses for fleets. Now with the introduction of collaborative fleet management software, you are able to gain comprehensive insights regarding the requirements in the respective areas.

Encourage your drivers to log fuel in a mobile fleet management app that will help the fleet management software generate real-time fleet insights and help you devise a prospective fuel economy.

Fleet Total Cost of Ownership (TCO)

For a Fleet Manager, the most important fleet insights are the total operating costs. This helps the manager to track the return on investment (ROI) which is an integral aspect in tracking the success of your business.

However, expense tracking can be a consistent pain for a fleet manager who is still using an outdated set of management systems. This is why fleet management experts encourage new business users to implement various ways, including dash cameras with GPS system to track real-time data. This helps the fleet managers to proactively manage any forthcoming expenses that demand their attention.

Maintenance Management

Inspections

The primary motive of using a collaborative fleet management software solution is to generate detailed fleet maintenance reports that help a fleet manager proactively plan inspections of the assets.

With the help of maintenance reports, you can perform routine vehicle inspections that will help monitor fleet health and allow you to take care of any vehicle issues before they can escalate.

The use of collaborative Fleet Management Software is gaining an increased amount of importance due to its efficiency and value addition for Fleet Managers. These tools are pivotal in helping the managers maximize their fleet insights, use data-driven strategic approaches, and devise detailed maintenance reports.

With the consistent generation of detailed data reports, Fleet Managers are able to monitor the health of the asset and can proactively pinpoint areas of improvement. It’s only going to improve the productivity of your fleets.